Oct15,2002 Minutes Board Ives Pool, Sebastopol, California

WSCS BOARD OF DIRECTORS MEETING

Minutes of October 15, 2002

Present: George Boisseau, Alan Siegle, Suzy Heumann, Paul Archibald, Tom Hemphill, Patti Beddell, and Loree Camden (SSS Treasurer)
Present from the public: Janette Baumgarden

George Boisseau called the meeting to order at 6:35
The minutes from September 23, 2002 were approved as submitted.
Disposition of ACTION items from the September 23 meeting was discussed:

-money transfer awaiting final bathroom renovation accounting;
-swim lessons have been adjusted as agreed;
-Patti cannot find test equipment that goes to 20: still looking;
-Pool is following State guidelines for fecal closure;
-Leyla’s father is working on upgrading the two office computers;
-membership lists have been created;
-bath and office supplies issue: using Costco for some supplies could save $100 per month, while continuing to use Fishman for bath supplies has the advantage of free replacement of broken dispensers.

ACTION: Patti to investigate possible cost savings if we could purchase with the Fire Dept or another City agency.
ACTION: Alan to report back on how much we spend with Fishman.
-George has not completed letter response on complaints;
-SSS liaison committee sent Treasurer Loree Camden to this meeting;
-the approved By-Law amendments have not been posted at the Pool;
ACTION: Tom will post them at the pool.
ACTION: George will talk to Dave Brennan about the puddles in the women’s bathroom and what the City is doing to get the contractor to make repairs

Alan presented the Treasurer’s Report. The Pool is in a dire financial condition. Without drastic changes we will not be able to pay our bills come December or earlier. (See further discussion later in meeting)
Pool Manager Report. (see written report)
ACTION: Patti to investigate chlorinator rental costs and report back.
ACTION: Patti to talk with Rich Emig about installing an alarm system in the office.
ACTION: Patti to get the heat back on in the bathrooms.
ACTION: Patti will assure that the shower tile walls are on the cleaning schedule.

About the bathrooms:
-the urinals are working again. Clog was due to sand from the floor finding its way into the drain;
-floor is very difficult to clean due to the sandy surface;
-guards are not happy about their expanded duties of bathroom cleaning. Patti is concerned about their attitude.

SSS Report: (See written report)
ACTION: Alan will work with Bonnie to get copies of bank statement and accounting charges to Loree Camden.

Janette Baumgarden presented a letter from other Pool users expressing concerns about the operations at the Pool and offering suggestions. Getting up-to-date information on pool closures is very problematic issue for swimmers.
ACTION: Patti will do what is necessary to assure that Pool information is updated regularly and in ways that communicate effectively with the public.
ACTION: The Board will issue a written response to the letter presented by Janette.

The upcoming election process was discussed.
ACTION: Suzie will edit and complete the membership flyer.
ACTION: Tom will post the election process information at the Pool.
ACTION: Tom will organize a membership drive sub-committ

The financial crisis at the Pool was discussed. If nothing is done, there will be a monthly deficit of approximately $5300 during the winter months.
ACTION: Alan will report on where the gas/electric meters are located and what they are connected to.
ACTION: George will talk to the City about allowing us to defer payment of utility bills for a few months.
ACTION: Patti will begin (after October 23) guarding 20 hours each week in addition to her Manager responsibilities. This will save approximately $1000 per month. This schedule will be reviewed in a few months.
ACTION: The Board will look into fundraising as a way to close the deficit.

The Board will hold an Executive Session on November 4 at 4pm.
The next public meeting will be the Annual Meeting on November 18 at 6:30pm
Meeting adjourned at 10pm