W.S.C.S.
Board of Directors Meeting
Minutes of May 21, 2002
(As amended on June 18, 2002) |
George
Boisseau called the meeting to order at 7:07 PM.
Present: George Boisseau, Sara Schomp, Suzy Heumann, Alan Siegle,
Paul Archibald, Tom Hemphill, Patty Bedell |
| Alan
gave the Treasurer’s Report. |
- After
discussions with the bookkeeper , SSS treasurer and previous WSCS
Treasurer, Alan recommends retaining the current WSCS and SSS
bookkeeping arrangement. Arrangements have been made to develop
better information sharing procedures, including more timely deposits
of SSS funds and better tracking of income and expenses.
ACTION: THE BOARD AGREED THAT WE WILL ARRANGE
A MEETING WITH THE SSS SUBCOMMITTEE IN SEPTEMBER TO REVIEW THE
ACCOUNTING PROCEDURES.
|
- Alan
reported that the SSS are concerned that the current 60/40 split
of fireworks profits do not accurately reflect that the SSS do
100% of the fundraiser.
ACTION: THE BOARD AGREED THAT OTHER POOL USER
GROUPS SHOULD BE ENCOURAGED TO HELP WITH THE FIREWORKS FUNDRAISER.
PATTI WILL ASK INSTRUCTORS TO BRING THIS UP WITH THEIR GROUPS
AND ALSO WRITE UP A FLYER SOLICITING SUPPORT FROM OTHER SWIMMERS.
|
- The
contractor bills for the bathroom project change orders (paint,
counters, benches, and stall partitions) were discussed.
ACTION: PATTI AND SUZY WILL TALK TO SUE KELLY
AND REPORT BACK TO THE BOARD PRIOR TO PAYMENT OF THESE BILLS.
SPECIFIC TO THE PAINT BILL, THEY WILL ASCERTAIN WHAT WARRANTY
WE CAN ENJOY FOR THE PAINT JOB.
|
| Patti
gave the Pool Manager Report: |
- -need
new mats for the bath floors.
ACTION: She will price it out and report back
to the Board.
-guard wages are lower than other pools. In addition, Ives wages
top out at three years, which can be a guard retainment problem.
|
- ACTION:
Patti will generate a wage comparison chart for the Board’s
consideration.
-interviews for Assistant Manager will begin soon.
|
- -Patti
reported that all employees receive manuals detailing their duties
and responsibilities .
-ads have been placed in two local papers, but signs have not
gone up.
ACTION: Alan will organize a volunteer effort
to place the signs. Patti to get the signs to Allen.
|
- -high
schools will pay $7000 next year
|
- -the
Staff Meeting went well.
|
- -safety
drills will happen during the summer
|
- -Patti
spoke to the cleaning contractor and is still working on improving
cleanliness.
ACTION: she will get the cleaning contract description
to Alan so he can do some comparisons with other contractors.
|
- there
is still no volunteer coordinator
|
- -we
need canopies over the bleachers.
ACTION: Patti will price out and report back
to the Board
|
- -Patti
will post the new Ives Pool fee schedule at the pool
|
| SSS
Head Coach Report: given by whom? |
- -there
are now 94 swimmers
-Junior Serpents started today
-SSS will reduce the number of fundraisers to four: Fireworks,
Mardi Gras, Swim for Funds, and the Swim Meet
-efforts are being made to increase parent participation
-the SSS has a web site
|
- Patti’s
health care and cell phone costs were discussed.
ACTION: PATTI WILL SUBMIT THE MONTHLY BILLS.
SHE WILL ALSO RESEARCH HER TAX CONSEQUENCES OF REIMBURSEMENT OF
THOSE EXPENSES.
|
- Alan
reported that he still does not receive accurate breakdowns of
labor costs.
ACTION: HE WILL TALK TO BONNIE
|
- There
is no news on the vandalism claim.
|
- On
the snack bar idea:
ACTION: A SUBCOMMITTEE WAS FORMED WITH ALAN,
SARA, AND ERIC FRITCH
|
- The
Board accepted the resignation of Mark James.
|
-
The By-Laws Revision Subcommittee (Tom Hemphill, John Starkey,
Sara Schomp) reported on language dealing with membership and
voting revisions.
ACTION: THEY WILL FINALIZE LANGUAGE ON MEMBERSHIP
AND VOTING AND REPORT BACK TO THE BOARD VIA EMAIL WITH THE GOAL
BEING TO PRESENT FINAL LANGUAGE AT THE JUNE BOARD MEETING.
|
- The
Board discussed the SSS Head Coach contract. George will incorporate
suggested changes and report back to the Board before the contract
is signed.
|
| The
Board started a discussion about public/Board concerns about pool
operations. A list was distributed detailing some of these concerns
and questions raised as to how to improve the pool operation and environment.
Some questions were: |
- -do
we need an executive director?
|
- -how
do we conduct the upcoming Pool Manager review?
|
- -is
the Pool Manager receiving adequate supervision?
|
| The
next Board meeting will be June 18 at 7pm. Meeting adjourned at 10:30pm |
|
