In Attendance: Tom Hemphill, Lynn Deedler, Eric Fritsch, Brook Klehm,
5-10 members of the public
6:30 Tom called the meeting to order
Board approved minutes of the February 4 and February 11 Board
Meetings
Public Comment:
Plaudits and criticisms were offered on the rebirth of the
newsletter

A sandwich board should be put on the pool deck to announce coming
board meetings

The Board should create a “capture fund” to assist with meeting
matching grants as they arrive in the future.

In opposition to the proposed separation of the SSS and WSCS,
concern was raised that the SSS would be unable to pay the going rate
for pool rentals and would find themselves in competition with the WSCS
for pool management.

Treasurer’s Report:
The report was presented in written form to the board. The board
deferred comment until it had the opportunity to read through the
report.
President’s Report:
WSCS held two public board meetings in the previous month, the first
to discuss and respond to public concern about the laying off of the
Pool Manager, the second to brainstorm fundraising and community
building with the public.

The pool has two new ways to communicate with the public: a
newsletter and a website. The website continually needs photos. Any
good links are also requested.

A fundraising program has begun with $12,000 matching funds
offered. The deadline for donations to meet the $12,000 is March 15th.
Currently, there is $3500 in the bank with $3000 more committed.
Several donors have been exceptionally generous. No businesses have
donated money so far as a part of this fundraising campaign.

SSS wants to separate itself from the WSCS. A preliminary
discussion of the separation was held the last week of February.

Rotary Clubs have been generous with the pool. Sunrise Rotary has
offered $300 for a new clock for the pool. Friday Rotary has offered
$3000 for several purposes: a poolside lifeguard stand and for an awning
for the front of the pool building.
A suggestion was made that WSCS solicit funds from the West Santa
Rosa Rotary club as well.

A personnel subcommittee of the WSCS (as suggested by Dave Brennan)
was approved by all members of the board in attendance. The
subcommittee is made up of: Dave Brennan, Kathleen Andersen and Brook Klehm.
The Audit Subcommittee of the WSCS is made up of Eric Fritsch, Lynn
Deedler, Jalayla and Sheila. It was approved by all members of the
board in attendance. The subcommittee plans to meet, agree on the scope
of an audit of WSCS/SSS finances and advise the board on a course of
action regarding the audit.The subject of who pays for the cost of an
audit was raised but not answered. Postponing the audit until after tax
season may be a good idea
.
SSS Proposal to Separate from the WSCS:
Jalayla, Kathleen Andersen, and Loree Camden from the SSS were in
attendance to present a proposal of separation from the WSCS.
SSS Board feel they will be eligible for more youth grants as a
separate organization.
The bookkeeping between the WSCS and the SSS has become over
complicated. The SSS look forward to more consistent management by SSS
parents since they are often involved more time than the WSCS board
which has annual adjustments in its members. SSS has made excellent
preparations for separation and they will be stable as an independant
organization.
The WSCS Board responded with general approval and questions about
the procedure for separation.

Tom raised concerns about the SSS newsletter comments that the WSCS financial statements were inaccurate.
The WSCS Board will need to rewrite the bylaws to reflect the
separation. After discussion both in public and in caucus, the
separation of the SSS and WSCS was approved by all board members in
attendance. A balance sheet will be presented to the SSS to reflect SSS
expenses payed by WSCS.

Pool Manager’s Report:
A pool clock needs to be purchased. Board members approved
purchase of a permanently installed pool clock.

The PM and the Board discusssed deck mats for the bathroom floors.
Mats will run from the mirrors to the dressing areas and shower area.
Patti suggests buying the modular mats that were included in her written
report. Lynn suggested that mats that are available at local hardware
stores cost 1/8 as much as the modular mats and should be researched.
The Board approved the purchase of a generic mat to try it out prior to
making a final decision on which mats to purchase.

Lifeguards need T-shirts to identify them as staff while at the
pool. The Board agreed to purchase T-shirts for lifeguards, enough for
two for each lifeguard.

Patti suggested adjustments to last summer’s swim lesson schedule.
The Board approved the changes in the summer swim lesson structure.

The Board approved a bulk rate for private swim lessons.

The Board directed the PM to explore different pool rental rates
for winter use by the scuba classes.

Motion to adjourn at 8:40 PM Submitted by Brook Klehm