Minutes
Board of Directors Meeting April 23, 2002
AS AMENDED ON MAY 21, 2002
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| Call
to order. Present: George Boisseau, Suzie Heumann, Paul Archibald,
Alan Siegle, Mark James,Tom Hemphill, Sara Schomp (unclear, as not
written down). |
Board
of Directors liability insurance is discussed. Suzie Heumann
presented two bids for insurance. Our present company has an annual
premium of $1207. A competitor's bid was $1097. Board votes to go
with our current carrier because of issues relating to claims made
and the need for continuity of coverage.
Consensus vote and George Boisseau signed the renewal application. |
| Alan
Siegle presents the financial picture. Our expenses and payroll
are higher, with the same income as last year. The reserves are down
and overall we are $2,000 in debt with an overall deficit
of $17,000. We must build our reserves up for the next winter
and increase our income during the next few months. Our utility bill
for Nov/Dec 2001 is high--$6,500. Alan Siegle will check to see whether
this bill is accurate. |
- The
Budget Subcommittee submits a proposed budget. The Board by consensus
approves the budget.
|
- The
pool manager will provide the board with a breakdown of labor
costs and will review the janitorial contract to help determine
whether we can save any money in these two areas.
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- The
Board agrees to put up signs advertising the swimming lessons
and Alan Siegle and Patty Bedell will pull out the former signs
from storage.
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- Patty
Bedell, Mark James and Alan Siegle with review the specifications
for janitorial work at the pool.
It is determined that SSS will keep their own books for a trial
period. The late reporting of their financial information is causing
problems for the Alan Siegle, the Treasurer. SSS will meet with
Alan Siegle to work out the details of this process.
|
- George
Boisseau will ask Patty Bedell regarding the status of the vandalism
restitution request and will ask Steve Weinberger regarding Patty
Bedell's cell phone and health care provisions in her SSS employment
contract and how to best expense these items.
|
- The
experimental bio-mass project will not proceed.
|
- Suzie
Heumann responded on the mural project and will write a press
release regarding the bath project..
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- The
Board discusses the need for priorities and agrees that at the
next meeting we will discuss voting and membership requirements.
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- The
By-Laws Revision Committee reports progress and has set up a web
site to disseminate to the public the proposed changes.
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- Board
discusses proposed rate changes. Members of the public have requested
that there still be a 20-pass option. After debate, public comment
and discussion of what to do to increase revenue and make Ives
Pool a better facility, Board votes 5 to 0 (with Paul Achibald
abstaining) to approve the rate increases. Board votes to retain
20-pass option. This pass will cost $65 ($45 for juniors and seniors).
The rate increases as previously posted at the pool will be effective
June 1, 2002.
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- Board
requests that Pool Manager check into issue of pool clarity and
whether this occasional problem is caused by filters, pumps or
a combination of both.
|
- Board
will look into issue of having hooks in the shower areas. Everyone
agrees this would be a good idea.
|
- Board
discusses revenue ideas, volunteer coordinator, gift certificates,
membership lists, data bases, and snack bar. Members will check
into these ideas for discussion at next board meeting.
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- Alan
Siegle will look into the feasibility of a project to rebuild
the staff bathroom, construct a staff room, and have a snack bar.
|
- A
discussion of the pool manager's duties and responsibilities and
suggested ways to enhance communication between the board and
the pool manager. Suzie Heumann will submit suggestions to board
members before the next meeting and the issue will be discussed
at the next meeting with the pool manager.
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- Board
adopts the pool manager's written status report.
|
- The
bath house project will be finished by April 23, 2002 and both
bathrooms should be open by April 24, 2002. The paint job will
cost $5,000, an increase over the initial quote. The benches will
cost $3,800. The counter tops will cost $2,000 but it is unclear
whether the Board will have to pay for this upgrade. The second
stall cost $1000 but, like the counter tops, it is unclear whether
the Board is responsible for this change.
|
- The
pool manager is comparing life-guard salaries throughout county
in order to advise the Board whether provisions have to be made
to increase salaries and benefits. There is a need to encourage
staff consistency and loyalty.
|
- Pool
manager reports that swimming lesson sign-ups are going well and
have generated $6,000 already.
|
- There
is a staff meeting for May 8, 2002 at 7:30 p.m. to discuss issues
relating to life-guarding and other personnel issues.
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| Board
adjourns. Next meeting is set for May 21, 2002 at 7:00 in the evening. |
Minutes
submitted by George Boisseau
.
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